PAES Lab Setup Guide

Forward the URL list below to your IT department and ask them to whitelist each one and open port 8000 through your firewall.

Need help with the whitelisting? Schedule a free IT appointment.

Have your IT team scan the QR code or click below. We'll walk through whitelisting, port 8000, and any firewall questions together.

Schedule Now →

• URL list sent to IT department for whitelisting (and port 8000)

You'll need 1–2 tablets for your Supervisors, plus an optional 3rd for the Check-In Station.

Specs: iPad with iOS 15.5 or later, or Android tablet with Android 6.0 (Marshmallow) or later. Screen size must be 9.7" or larger. The PAES-Scan app does not work on phones.

• All required tablets purchased (1–2 Supervisor tablets, plus optional 1 for the Check-In Station)

Search for "PAES Scan" in the App Store or Google Play Store, or use the buttons below.

• PAES-Scan Mobile App installed on each Supervisor tablet (and Check-In tablet, if applicable)

Once your IT department confirms whitelisting is done, log into the Web App at app.paesscan.com using the credentials we provided in your setup email.

If your login is successful, whitelisting worked. If you can't log in, your URLs probably haven't been whitelisted yet — go back and follow up with IT (or scan the QR code in Step 1 to schedule help).

• Successfully logged into the Web App at app.paesscan.com

This is the step that makes DE, WD, MT, IM, PP, and DP jobs work. Repeat on every Employee Computer.

Software requirements: Windows 11, Microsoft Office 365 (Word, Excel, PowerPoint) build 16+, Microsoft Paint 11.2411+. Update Employee computers if needed before starting.

📍 Where to find these in the Web App

Click the ⋮ next to your lab name. Component Manuals and CT Master Files (bolded below) are what you'll need on this tab.

1. Download CT Master Files — a zip will save to your Downloads folder.
2. Extract all files from the zip and save them to the Desktop. 📦 → 🖥️
3. Open the Computer Tech Master folder on the Desktop. 📂 Computer Tech Master
4. Copy each of these folders to the Desktop: DE, WD, MT, IM, PP, DP, IM4 Documents. 📁 × 7 → 🖥️
5. Open the EMPLOYEE FOLDERS folder on the Desktop and rename each sub-folder with a PAES Employee's name (e.g., rename "1 Employee" to "Susan"). PAES Employees save their work in their individual folders. 📁 1 Employee → 📁 Susan
6. Repeat steps 1–6 for each Employee Computer.

• CT Master Files downloaded and extracted on every Employee Computer
• Required folders (DE, WD, MT, IM, PP, DP, IM4 Documents) copied to Desktop
• Employee Folders renamed with each PAES Employee's name

Need to restore a folder? If a PAES Employee saves over a Master file, repeat steps 1–4 above, delete the affected folder from the Desktop, then re-copy it from the Computer Tech Master folder.

PAES Computer Technology jobs assume Word, Excel, PowerPoint, and Paint are easy for Employees to find. Add Desktop icons and pin Paint to the Taskbar.

Microsoft Office (Word, Excel, PowerPoint) → Desktop

1. Right-click the Windows icon.
2. In the search bar, type Microsoft Word.
3. Right-click on Microsoft Word and drag the icon to the Desktop.
4. Repeat for Excel and PowerPoint.

Microsoft Paint → Taskbar

1. Click Start → All Programs.
2. Open the Accessories (or Windows Accessories) folder.
3. Right-click on Paint → Pin to Taskbar.

• Word, Excel, PowerPoint icons on Desktop and Paint pinned to Taskbar — every Employee Computer

The Computer Technology Manual contains 8 units — DE, WD, MT, EM, IT, IM, PP, DP. Each unit has an Instructions to Evaluator on its first page. Review all 8 before evaluating.

📍 The Component Manuals are in the Web App — click the ⋮ next to your lab name → Component Manuals. (See the Web App dropdown reference in Step 1.)

• DE — Data Entry: Instructions to Evaluator 📖 open manual
• WD — Word Processing: Instructions to Evaluator 📖 open manual
• MT — Mailing Technology: Instructions to Evaluator 📖 open manual
• EM — E-Mail: Instructions to Evaluator 📖 open manual
• IT — Information Technology: Instructions to Evaluator 📖 open manual
• IM — Information Management: Instructions to Evaluator 📖 open manual
• PP — PowerPoint: Instructions to Evaluator 📖 open manual
• DP — Digital Photo: Instructions to Evaluator 📖 open manual

Three small storage boxes need labels. Unlike Consumer or Construction shelf signs, these are stuck to small job boxes (paper-product cartons or similar). You may have spare boxes from the stopwatch shipment (if you wall-mounted your stopwatches), the General Nail / Screw Supply boxes (if those are stored in a tool cabinet instead), or any reusable paper-product carton.

• 
  • Source materials for MT1, MT2 (15 unfolded letters per job)
  • Disposal target for MT1, MT2, MT6, IT1–IT6, DE1–DE6, WD1–WD6 printed copies
• 
  • Source materials for MT1, MT2 (15 blank unsealed envelopes per job)
  • Disposal target for stamped envelopes from MT1, MT2
• 
  • Disposal target for folded letters and envelopes from MT1, MT2
  • Disposal target for printed envelopes from MT5
  • Used for disposal only — no jobs depend on this box for source materials

Follow the Cash Register Setup Instructions (also in your Important Documents envelope). Some labs find it useful to attach a printed copy to the wall near the register for quick reference.

📍 The full Business/Marketing Component Manual is also in the Web App via ⋮ → Component Manuals.

• Cash register set up with correct settings (per Setup Instructions)
• Change and bills sorted into the cash register's appropriate slots
• Cash register placed on a table tall enough for PAES Employees to stand while working CR jobs

The Money Concepts (MC) cash box uses the same change/bills set as the cash register but is a smaller standalone unit.

• Change and bills sorted into the MC Cash Box's appropriate slots

The ten-key calculator is packed separately. Install the thermal paper tape and apply the correct calculator settings before any TK jobs run.

• Thermal paper tape loaded
• Calculator settings configured per the manual

The workbench is included with your lab purchase but must be assembled by school personnel. Install both vises as part of assembly.

📍 Reference: see the Construction/Industrial Component Manual in the Web App.

• Workbench fully assembled
• Wood vise installed on the workbench
• Bench vise installed on the workbench

Post each shelf sign and place the matching items on the shelf below it.

• If you have a pegboard or tool cabinet, move tools from toolboxes to that area
• Light bulb moved from the EP Tools & Supplies Toolbox to a Supervisor's Supply Box
• 💡 Suggestion: Prepare an optional hand tool demonstration for the PAES Employee Orientation. Open the Employee Orientation tab → for the full prep checklist (Section C).

If your lab doesn't have a "Tested Outlet for PAES GFCI" sign on the wall outlet you'll use for EP Projects — or you're switching to a different outlet — verify the outlet with the included Outlet Tester before running any EP jobs.

• Plug the Outlet Tester into the wall outlet that will be used for EP Projects
• Confirm two amber lights come on and the red light does NOT come on (outlet is working properly)
• If the tester shows anything other than two amber lights, DO NOT USE that outlet — alert the building administrator and test another
• Attach the lab sign "Tested Outlet for PAES GFCI" to the verified outlet

Confirm each appliance is in working condition before assigning related jobs.

• Refrigerator
• Microwave
• Toaster oven
• Induction cooker
• Electric grill
• Digital scale
• Electric can opener
• Electric mixer
• Electric iron
• Vacuum cleaner

Use the Sewing Machine Parts, Threading Instructions, and Singer 4411 Instructions Manual from the Important Documents envelope.

• Sewing machine assembled and threaded
• Sewing machine operation tested
• Place the sewing machine bobbin in a Supervisor's Supply box
• Install Extension Table (if needed for your machine)

Apply the labels provided in the box to all 23 food containers, following the size noted on each label sheet. Placement (front vs side) depends on how you'll arrange the containers on the shelf.

• All 23 food containers labeled

⛓️ Requires Step 3 (Label the 23 food containers) first.

11 of the 23 labeled containers (plus the cornstarch shaker) are filled here from items in your shipment. The remaining 12 containers are filled from purchased items in Step 6.

• FW Beans (2 XL containers)
• FW Macaroni (XL)
• KA2 Popcorn Packages (XL)
• FW Split Peas (L)
• FW Popcorn (L)
• FS6 Salt (M)
• FS6 Pepper (M)
• HC Kitty Litter (S — litter is in HC Supplies Box)
• FM1 Sugar
• FM2 Flour
• Covered cornstarch shaker on the CUSTODIAL SUPPLIES shelf (separate shaker, not part of the 23 labeled containers)

Most CS items are NOT in your shipment — purchase them before assigning related jobs.

Purchase Consumables Amazon list + reference sheets

🛒 Initial Grocery & Supply List

Most items below can be ordered in one go via the Amazon Shopping List below — including all required food items, plus paper goods and disposable supplies for FM6, KA, and FP jobs. The list includes notes on recommended quantities and more.

Items not in your shipment must be purchased before any FM6, KA, or FP jobs can be assigned.

🛒 Open Amazon Shopping List →

Fresh items NOT on the Amazon list — purchase on demand

These are perishable / fresh items the supervisor buys before each session that uses them.

• Large Baking Potato — for FP2 Hash Brown Potatoes
• Medium Baking Potato — for KA3 Baked Potato
• Sliced bread — for KA4 Cinnamon Toast & Cheese Bread
• Optional: Real egg — for FM6 Cracked Egg (skip if using the FM6 fake-egg insert)

Consumables to Purchase Initially

Each item appears once. Job pills show every PAES Job that needs this item — leaving an item unchecked blocks all of those jobs.

• 🍞 Baking & Dry Ingredients
• Sugar FP1FP3FM6KA4
• Powdered Sugar FP4
• Flour FP6FM6
• Salt FP6
• Baking Powder FP6FM6
• Cinnamon KA4
• Cocoa FP1
• Powdered Creamer FP1
• Powdered Milk FP1FP3FM6KA6
• Powdered Eggs (or 1 fresh egg) FM6
• Vanilla Flavoring FP4
• Food Coloring FP4
• Shortening FP6
• Vanilla Wafers FP5
• Hot Chocolate Mix recipe (or instant brand) KA1
• Instant Pudding Mix KA6
• No-Bake Cheesecake Mix FP3
• Salt & Pepper Shakers KA3
• 🍯 Bottled & Canned
• Cooking Oil FP2FM6
• Pancake Syrup FM6
• Cans of food (no pop-off lid) KA5
• 🧀 Refrigerated
• Soft Margarine FP3FM6KA3KA4
• Parmesan Cheese KA4

^* in the FM6-KA-FP Supplies Box  ·  ^** in the job box

⛓️ Requires Step 5 (Purchase consumables) first.

The 23 food containers labeled in Step 3 split into two groups: 11 are filled from the shipment in Step 4. The remaining 12 below need to be filled with items you've purchased.

XL Containers 2 containers

• Cooking Sugar (XL)
• Cooking Flour (XL)

L Containers 3 containers

• Powdered Milk (L)
• KA1 Cocoa Mix (L — fill with prepared mix from the KA Manual recipe, or with an instant brand)
• FP1 Coffee Creamer (L)

M Containers 4 containers

• FP4 Powdered Sugar (M)
• FP3 Cheesecake Mix (M — no-bake cheesecake mix)
• KA6 Instant Pudding (M)
• FP1 Cocoa (M)

S Containers 5 containers

• FP3 Graham Cracker Crumbs (S)
• Cooking Salt (S — separate from the FS6 Salt shaker; this one is for cooking recipes)
• Cooking Soda (S — baking soda)
• Baking Powder (S)
• FM6 Powdered Eggs (S)

Once your tablets arrive and the Mobile App is installed, open the app and sign in on each Supervisor tablet to confirm the whole pipeline (whitelist → app → credentials) works end-to-end.

• Successfully logged in from each Supervisor tablet

The PAES-Scan App has two modes: Training (for role-playing and practice) and Production (for real Employees once training is complete). Use Training to get familiar with workflows before going live.

Reference your PAES Video Participant's Guide (also accessible from the Web App via the "Training" button).

Practice 1 Move Employees & Edit Job Assignments

• Move Employees Between Groups — split up any group of two employees and practice moving employees between groups
• Edit Job Assignments — supervisors edit today's assignments
• Supervisors write each Employee's First Job Assignment of the day in the Work Record

Log in to app.paesscan.com with the credentials we provided in your setup email, then add your lab's people and schedule.

For the full walkthrough, see the Video Participants Guide and Training Video 13 — both accessible from inside the Web App via the "Training" link at the top right.

• Create your shifts (your training/class schedule)
• Add your PAES Employees and assign them to shifts
• Add your Supervisors and set their permissions
• Generate QR codes for each Employee — print and attach them to Employee badges or Work Folders

• Web App accounts, shifts, Employees, and Supervisors are set up
• QR codes generated and printed for each PAES Employee

• Clock in using QR code with the PAES-Scan App on a Mobile Device
• Locate Employee Work Folder and Stopwatch
• Start and Stop the Stopwatch (PAES Employees start and stop their watches; Supervisors always reset them)
• Locate Job Assignments on the Work Record
• Locate Job Assignments on the Component Charts
• Locate Job Cards

• Use the Materials list on a Job Card to locate Job Materials
• Use the PAES Equipment Manuals for Business, Construction, and Consumer Components to locate and identify Equipment and Materials

⚠️ No assessment data is recorded

• Write Date, Job, and Start Time (from the PAES Lab clock) on the Work Record
• Do what they can to figure out how to do the Job
• Call a Supervisor
• Perform parts of Level One Jobs
• Write Stop Time (from the PAES Lab clock) and Interest on the Work Record
• Call a Supervisor
• Disassemble and put a Job away

• Disassemble and put Jobs away
• Supervisors go to each Employee at the end of the period and say: "It's time to disassemble and put your Job away."
• Employees Clock Out and take Work Folder to a Supervisor for Check Out
• Employees put away their Employee Work Folders

Refresh what you've learned during training. The training videos and Component Manuals live inside the Web App.

• Reviewed the PAES Training Participant Guide and the PAES Training Videos in the Web App
• Reviewed the PAES Video Training Participant's Guide
• Reviewed the Component Manuals to become more familiar with the PAES Jobs

📍 The Component Manuals link will populate with your Lab ID once you enter it at the top of the page (or automatically when this form is embedded in your PAES-Scan Web App).

• Post on wall: PAES Lab Sign
• Table set up with Employee Work Records, Job Card Boxes, and Stopwatches
• Posted on wall: Employee Work Procedure Chart
• Posted on wall: PAES Component Charts (5)

Shift Preparation one-time per shift

• Conduct the PAES Lab Orientation with your Employees (see the Employee Orientation tab for the practice activities)
• Prepare each Employee's Work Folder

Each Day recurring

• Review the Job Assignment Wizard for each shift, confirming or editing the First Job of the day (for today)
• Record the first job assignment of the day in each Employee's Work Folder
• Review the Setup, Scoring, and Disassembly Instructions in the Mobile App's Weekly Prep feature for the Jobs you'll assign each week

Check how you're doing with these two self-assessment forms — both available from the PAES-Scan Mobile App's Support section.

In the Mobile App, navigate to the Support section on the Home Screen and click the third circle: Assessing your PAES Lab.

• Completed the Assessment Skills for PAES Evaluator form
• Completed the PAES Lab Needs Assessment Inventory form